A Brief Primer to Using Zen-Journal
As I show you in the Set-Up Guides that you can download instantly here, Zen-Journal (ZenJo) is a breeze to set up and very easy to use. Further, it’s focused on what’s most important allowing you to get done what’s most relevant on any given day.
In this brief post, I’ll explain how it works in a super-streamlined manner.
Ready? OK, here we go…
1- Index—similar to a table of contents—but used to only list what you need to find again, like a brilliant idea that you want to explore later. Let’s face it, you could spend hours tending a detailed index, but that’s not what Zen-Journal is about. My mantra for the Index is: Get in, find what you need, and get to work.
2- Discipline Task Lists (DTLs) – a two-page spread for each area of your life that you actively cultivate; Home/Relationships, Fitness/Health, Work, Creative/Hobby, etc. Instead of creating one very long master list that makes finding specific or related tasks a bit more difficult, ZenJo separates tasks by discipline/life-area providing a context around each group of tasks so you can see how ideas and tasks are related.
3- Quarterly Look-Ahead (QLA) – Instead of assigning a task an arbitrary date that appears only as a line item entry in a Monthly Spread, ZenJo places them into a monthly collection in the QLA. The tasks can hang out in the QLA until they are relevant for action on a specific date. This does two things: 1) it prevents excessive and repetitive migration of incomplete or unattempted tasks from day to day, and 2) it prevents assigning the tasks to an arbitrary date that may not have any significance.
4- Day-At-A-Time Work Area – Where the real work of your ZenJo takes place. Each day’s entry is created either first thing in the morning, or during the Evening Mindful Review. ZenJo incorporates two mindful reviews, one in the evening and the other first thing in the morning. During these reviews, we look at the DTL and QLA for the current month and see what still needs to be accomplished and make a decision as to what tasks need attention that day and place them under our Most Important Tasks (MITs).
5- Your Digital Device – there is no denying that we all now live in a predominantly digital world. While analog fans like you and I gain pleasure from using our pens and notebook, we can also enhance our ZenJo experience by allowing our digital devices to do what they do best. ZenJo relies on the power of the smartphone or tablet to schedule events, log appointments, and do what it does more efficiently than we ever could. This positions ZenJo as a primary productivity tool that’s focus solely on getting things done and creating a more mindful approach to our lives.
Take the Zen-Journal 30-Day Productivity Challenge
Download the free set-up guides (the 1-page version folds and fits in your Zen-Journal for an easy go-to reference and the 8-page version gives you step-by-step set-up instructions) and use ZenJo every day for 30 days.
If you follow the instructions as contained in the set-up guide and on the blog, I know you’ll see a huge increase in your productivity as well as a more mindful in your planning.